Home → Who it's for → For cosmetic plastic surgeons
Practice software built around the surgical case, not the insurance claim
Cosmetic surgery is not a covered benefit anywhere in the United States, so every dollar on your books comes from the patient who signed the quote. DrinCloud runs that whole line: consultation notes and photos, the quote the patient accepts, the deposit, the operating room slot, the consents, and the year of follow-up visits after it. Nothing in it is waiting on a payer to respond.
The consultation, written down properly
A cosmetic consult is a long conversation that has to end in a document: what the patient wants, what you told them is realistic, what you measured, what you photographed. Build your own consult form per procedure, and the fields with memory carry medical history, medications and allergies forward to every later visit so nobody retypes them.
- Your own consultation form per procedure, built by you
- Fields with memory for history, medications, allergies
- Pre-visit questionnaire the patient fills from the portal before coming in
- Clinical photos attached to the consult date
- Canfield VECTRA and VISIA imaging alongside the chart
- Face and body diagrams you can mark up during the visit
Quote accepted, deposit taken, balance scheduled
Surgical cases are sold in writing. Build the quote inside the chart with the surgeon fee, facility, anesthesia and garments as separate lines, send it, and convert it into an invoice the day the patient commits. Take the deposit by card at the front desk, by payment link, or online.
- Quotes and treatment plans per case, converted to invoices in one click
- Deposit at booking, balance before the surgery date
- Stripe, PayPal and Square terminal for card present and card not present
- Payment links for patients who pay from home
- Prices set per procedure, per surgeon or per patient
- Superbill PDF with NPI, EIN and your own CPT and ICD-10 codes when a case has a functional component
Operating room schedule and the surgical waiting list
Switch on the procedures and surgery module and the OR gets its own calendar, booked from inside the patient chart. Cases that need a date sit on a surgical waiting list, so when a Thursday block opens up you fill it from the list instead of from memory.
- OR calendar separate from the clinic columns
- Cases booked into the OR from inside the chart, not from a second system
- Surgical waiting list for cases cleared but not dated
- Rooms, surgeons and block days managed together
- Closure days and holidays blocked once for everyone
- Google, Outlook and Apple Calendar sync for each surgeon
Consents and pre-op paperwork done before the morning of surgery
Procedure specific consent, anesthesia consent, photo release, financial policy. The patient signs on their own phone from a secure link days ahead, which is included at no extra cost, and the signed PDFs are in the chart before they walk in. Tablet signature at the desk uses VidSigner from $19/mo.
- One consent template per procedure, your wording
- Remote signature on the patient's phone, included
- Pre-op instruction sheets filled in with the patient's details and sent while they are at the desk
- Photo and media release filed with the rest
- Clearance letters and outside reports attached to the case file
- Work or school excuse notes printed from the visit
Recovery days, by room, with nursing notes of their own
If you keep patients overnight or on observation after a tummy tuck or a larger body case, the admissions module tracks them by room and gives nursing a different form from the one the surgeon uses. Both write to the same case.
- Admitted and observation patients listed by room
- Separate surgeon and nursing forms on the same stay
- Procedures performed during the stay charged as their own lines
- Diagnostic tests ordered and results attached to the case
- Discharge documents generated from your templates
- Per user permissions so the front desk never sees clinical notes
The twelve months after the operation
Post-op is where reputation and referrals are made. One button in the chart schedules the week one, month one, month three, month six and year one visits with their reminders, and the same photo protocol is repeated at each of them so the comparison is honest.
- Follow-up button that schedules the next visit and its reminder
- SMS, email and WhatsApp Business reminders per patient
- Photos at every post-op date, compared side by side
- Satisfaction survey sent automatically after the visit
- Google Reviews requests to the patients who answered well
- How the patient found you recorded on their file, so you know which surgeon referral or ad actually works
What else comes with a plastic surgery practice account
Essential at $49/mo covers one provider, with the patient portal, telehealth, the practice website and the marketing CRM at $10/mo each. Solo at $107 bundles all of it for one user, Clinic at $149 covers up to 3, Medical Center at $287 up to 30. Pay yearly and two months are free.
An account for the patient
They open their quote, sign, fill pre-op forms, see photos and pay from one login.
Unlimited video consults
Out of state and out of town consults by video, with no cap on minutes, from the Solo plan up.
Patients in four languages
Each patient is written to in English, Spanish, Portuguese or German, whichever you set.
Visit recording into a draft note
One button switches it on, the consult is recorded and the clinical note comes back drafted.
Production per surgeon
Revenue, case mix and schedule occupancy per surgeon and per procedure, month by month.
Garments and retail stock
Compression garments and skincare sold on the invoice, with units deducted from inventory.
Case file for every patient
Outside imaging, labs, clearance letters and correspondence in one pool per patient.
Waiting list that fills gaps
A cancelled clinic slot is offered to the waiting list without anyone making calls.
Several locations, one database
Consult office and surgical center run as separate agendas on the same patient records.
HIPAA with a signed BAA
Included on every plan, with encryption in transit and at rest and continuous backup.
Campaigns by event
Set a rule once, such as a message to every consult that did not book within 30 days.
Your data leaves when you want
Full export of patients, notes, photos and invoices to CSV and PDF, free, no notice period.
Your first week running cases in DrinCloud
Day 1: open the account and look around
Sign up online in about three minutes and pay for the plan you want. There is no setup fee and no contract. Nobody has to book a demo or wait on a quote, and support is included on every plan from day one.
Day 2: import patients and set your fees
Bring your patient list in from Excel or CSV at no cost, then enter your procedures with their durations, rooms and prices. Set different fees per surgeon if you need to.
Day 3: consult form, consents, photo protocol
Build the consultation form for your two or three highest volume procedures, load the matching consents, and run one case end to end with photos attached.
Day 4: turn on the OR and the waiting list
Switch on the procedures and surgery module, set your block days, and move your scheduled cases in. Add the ones still waiting for a date to the surgical waiting list.
Day 5: quote, deposit, follow-up plan
Build a real quote, send it, take a deposit by card or link, and set the post-op visit sequence with its reminders so the next case runs without you thinking about it.
What we deliberately do not do, and why it suits a cosmetic practice
DrinCloud does not bill insurance. There is no claim submission, no clearinghouse, no eligibility check and no denial management, and we have no ONC certification because that program exists for practices reporting to Medicare. A cosmetic surgeon does none of that. When a case has a genuine functional component and the patient wants to try for out of network reimbursement, we print them a superbill with your NPI, EIN and the codes you entered, and the patient files it themselves. There is also no integrated e-prescribing, so in California, Florida, New York and the other mandate states you keep a separate e-Rx platform for your antibiotics and analgesics. If your revenue depends on reconstructive work billed to payers, buy a billing centered EHR instead. If it comes from patients who pay you directly, you are about to stop paying for machinery you never touch.
A new name in the US. A platform with history behind it.
DrinCloud runs on the same platform our European clinics have used for years under the DriCloud brand. These are real Google reviews from those practices, translated from Spanish.
“Essential for managing my aesthetic clinics. I own six centers in different cities and I only have good words for the platform and its support.”
“It has meant a real step up in quality and technology for our administrative and medical staff, and for our patients too.”
“Absolutely essential for running a private practice. They are always improving it, it is easy to use, and it brings the chart, billing and images together in the cloud.”
★★★★★ 4.9 / 5 on Google· 33 reviews of the platform (European edition)
Questions we get asked
How do we start, and is there anything to sign?
Can it bill a rhinoplasty with a septal component to insurance?
How does patient financing fit in?
We operate at an outside surgical center. Does that matter?
Where do before-and-after photos live?
How many surgeons and staff does a plan cover?
We are leaving an EHR we hate. What comes across?
What about prescriptions and controlled substances?
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