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Software for medical spas that sells the next appointment
Aesthetics is a business that lives on rebooking, and it is 100% cash-pay. DrinCloud puts before-and-after photos, signed consents, packages, inventory and the marketing engine in one place, instead of a booking app taped to a spreadsheet. Med spas are cash-based by nature, so nothing here waits on an insurance workflow.
Booking with a deposit attached
Take a card at the moment of booking so a missed appointment is not a missed day. Embed the booking widget on your site or link it straight from your Instagram bio, with real-time availability per provider and per treatment.
- Deposit or full prepayment at online booking
- Treatment-specific durations, rooms and providers
- Reminders by SMS, email and WhatsApp
- Waitlist that fills last-minute gaps by itself
- Cancellation rules you set once
Before and after, side by side
Attach clinical photos to each visit and open any two together to compare. It is the single most persuasive thing you can show a client considering another round, and it is your legal record of the result.
- Photos attached to each treatment date
- Side-by-side comparison of any two images
- Body and face diagrams you can draw on
- Secure sharing through the client portal
- Everything stored in the chart, not on someone's phone
Consents signed before the needle comes out
Every injectable and device treatment needs a signed informed consent. The client signs on their own phone through a secure link before they even arrive, which is included in every plan, and the signed PDF lands in the chart.
- Your own consent template per treatment
- Remote signature on the client's phone, included free
- A record of who signed what and when, kept with the document
- Signed documents filed automatically in the chart
- Pre-visit health questionnaire from the portal
Packages, plans and inventory that agree with each other
Sell a course of ten sessions, count them down at each visit, and quote a multi-treatment plan the client accepts on the spot. Sell retail product from the same invoice and stock falls automatically.
- Prepaid packages that deduct per session
- Treatment plans and quotes that convert into invoices
- Product sales invoiced with the treatment, stock deducted automatically
- Separate numbered invoice series for retail
- Stock alerts, expiry warnings and margin reporting
A marketing engine that rebooks the client
Set a rule once, "60 days after a toxin treatment, send the rebooking message", and it runs forever. Birthday greetings, post-treatment care instructions and satisfaction surveys go out on their own too.
- Recall campaigns timed per treatment, by email or SMS
- Automatic satisfaction survey after each visit, with statistics
- Birthday messages sent on their own
- Referral tracking: know which channel fills your book
- WhatsApp campaigns available as an add-on
An OR schedule for surgical aesthetics
If your practice runs surgical procedures, DrinCloud schedules the operating room from inside the chart, keeps a surgical waiting list, and admits patients by room for recovery days.
- Operating room calendar with a surgical waiting list
- Surgery scheduled directly from the patient's chart
- Admitted patients tracked by room, with separate nursing notes
- Multi-room, multi-provider day view for treatment rooms
Everything else your med spa gets on day one
Essential at $49/mo covers one injector, with the client portal, telehealth, website booking and the marketing CRM at $10/mo each, and Solo at $107 bundles the lot for one user. The Clinic plan at $119/mo covers up to 3 injectors and Medical Center at $287 up to 30 across locations.
Front-desk payments
Charge at checkout, online or by payment link, with refunds and daily cash reports.
Client portal
Booking, payments, photos, consents and aftercare documents in the client's own language.
Clients in 4 languages
Reminders and portal in English, Spanish, Portuguese or German, per client.
Aftercare templates
Post-treatment instructions personalized and emailed in one click, or printed.
Revenue by injector
Production, occupancy and sales per provider, ready for commission day.
Follow-up button
One click in the chart schedules the "time for your next session" message weeks ahead.
Roles and permissions
Front desk sees the calendar and the till, clinical staff see the chart, you see everything.
Google Calendar sync
Every provider's column mirrors to their own Google Calendar.
HIPAA with BAA
Medical aesthetics is healthcare; the BAA is included on every plan.
AI chatbot for clients
Train it on your treatments and prices and let it answer at 11pm. One button, $20 a month per practice.
Gift and promo pricing
Different prices per service, per provider or per client, without hand-editing invoices.
Full data export
Clients, photos, invoices and stock export to CSV and PDF whenever you ask.
From signup to first rebooking campaign
Day 1: open your account
Online signup in 3 minutes, no setup fee and no contract. Nobody has to sit through a demo first, and the built-in AI assistant walks the team through setup in their own language.
Day 2: load clients and treatments
Import your client list from Excel or CSV free, then set up your treatment menu with durations, rooms, prices and deposits.
Day 3: consents and photo workflow
Load your consent templates per treatment, then walk the team through the photo-attach and side-by-side comparison before the first booking lands.
Day 4: booking live, reminders on
Put the widget on your website and Instagram, switch on reminders, and set your first recall rule for your highest-volume treatment.
Day 5: sell a package
Quote a treatment plan, take the deposit, invoice a retail product on the same ticket and watch the stock count fall.
Built for a business that never touches insurance
Aesthetics is entirely self-pay, which means none of the claims machinery in a traditional medical EHR earns its keep here. We do not do claims, eligibility or ONC certification, and there is no integrated e-prescribing, so practices that prescribe use their usual e-Rx platform alongside. What you get instead is the clinical record you are legally required to keep, and the booking, selling and retention engine that actually grows a med spa, at a price that reflects what was left out.
A new name in the US. A platform with history behind it.
DrinCloud runs on the same platform our European clinics have used for years under the DriCloud brand. These are real Google reviews from those practices, translated from Spanish.
“Essential for managing my aesthetic clinics. I own six centers in different cities and I only have good words for the platform and its support.”
“It has meant a real step up in quality and technology for our administrative and medical staff, and for our patients too.”
“Absolutely essential for running a private practice. They are always improving it, it is easy to use, and it brings the chart, billing and images together in the cloud.”
★★★★★ 4.9 / 5 on Google· 33 reviews of the platform (European edition)
Questions we get asked
Is a medical record required for aesthetic treatments?
How do clients sign consents?
Can I sell products and track stock?
Does it handle memberships?
Can several injectors share the calendar?
We are moving from a booking app. What carries over?
What about prescribing lidocaine or antivirals?
Is my clients' data safe?
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Online signup in 3 minutes, no setup fee and no contract.